Director of Administration

Asian & Pacific Islander Wellness Center is a great place to work where people are concerned about equal access to health services, mutual respect, appreciation for diversity, and social justice. We look for candidates who share our values, and bring a willingness to contribute to our mission and openness to developing their skills. 

Agency Description:
Asian & Pacific Islander Wellness Center's mission is to educate, support, empower, and advocate for Asian and Pacific Islander (A&PI) communities – particularly A&PIs living with, or at-risk for, HIV/AIDS. We are the oldest and largest nonprofit in North America focusing on sexual health and HIV in A&PI communities. Founded in 1987 as an all-volunteer, community-based response to the AIDS crisis in communities of color, we are based in San Francisco’s Tenderloin neighborhood with satellites in Alameda and San Mateo Counties, operate local, regional, statewide, and national programming, and collaborate with grassroots activists throughout the Asia Pacific Region. All of our work is aligned to fight HIV-related stigma, and focuses on A&PIs who experience the most extreme forms of discrimination and have the least access to quality services. The agency’s greatest assets – our Board of Directors, staff and volunteers – reflect the talents and diversity of the communities we serve; as a cornerstone of our cultural competency, our staff speak 20 languages.Our work is rooted in our core values – Client-Centeredness, Compassion, Justice, Leadership, Respect, Sex-Positivity, and Wellness –which anchor our strategic thinking, our service delivery models, our community collaborations, and our organizational culture.

Position Description:
The Director Administration is a strategic team player who holds primary responsibility for the design and implementation of policies, procedures and programs related to all phases of Human Resources, Volunteer Program, Financial Systems, and Operations Management. The Director of Administration works closely with other Directors and Supervisors and advises them on agency’s polices/procedures, compensation, employment/recruitment, benefits, employee relations, conflict resolution and staff development. This position manages annual budgeting, financial reporting, contract review, and cash flow processes for a $4.0 million non-profit agency with diversified government and private funding sources. The Director of Administration leads a team of seven, participates as a member of the organization’s senior leadership team, and reports to the Executive Director.

The ideal candidate will demonstrate a passion for the mission of A&PI Wellness Center with solid management competencies.  This individual will bring an appreciation that their best management skills will ultimately serve mission effectiveness.  He/she will work toward integrating the administrative functions (including Finance, HR, and Operations) to build organizational capacity and serve our clients more effectively.  This individual will be responsible for helping to develop a cohesive and effective staff.

Major Responsibilities:
Leads the human resources, finance and accounting, payroll, volunteer coordination, operations management and reception functions.

Human Resources
Leads a two member staff team to:

• Ensure that HR practices, policies and programs are in alignment and drive organizational and individual performance. Practices are mission/values driven, results oriented, effective and efficient. These practices may include:
• Compensation – performs job analysis, position classification, salary structure revision, wage studies, annual focal point review, pay per performance program;
• Benefits – negotiates benefits package premiums, cost management and presents recommendations to benefits program;
• Employment – evaluates agency’s staff needs, evaluates job description, post ads, screens resumes and extends job offers. Provides guidance to hiring supervisors on EEO, ADA, etc.;
• Performance Management – in collaboration with the senior management team, ensures a consistent Performance Management Program that is objective, systematic, and documents staff contributions, successes and challenges, inclusive of positive reinforcement and constructive feedback;
• Organizational Development – identifies staff areas for growth, coordinates training activities and develops succession plans;
• Culture – promotes teambuilding activities, cross-functional team building, open communication, cultural diversity and culturally appropriate conflict resolution; and
• Change Management – provides leadership and administrative support for layoffs, downsizing, reorganizations, or any other significant organizational changes.
• Ensures compliance with all Federal, State and local labor laws and regulations. Conducts training and/or orientation as needed.

• Administers Leave of Absence-FMLA, Maternity, PFL, Disability, Workers’ Comp, etc. Evaluates and determines appropriate reasonable accommodations.
• Ensures compliance with all Federal, State and local labor laws and regulations.

Finance & Accounting
Leads a three member staff team: Controller, Budget Analyst & Accountant, to:  

• Monitor cash flow and oversee all treasury management functions;
• Prepare monthly financial statements and projections for senior management;

• Prepare quarterly status reports for Board of Directors;
• Staff Audit Committee and act as liaison between Auditor, Board Treasurer, and Executive Director;

• Prepare monthly invoices for reimbursement and monitor monthly indirect costs;
• Maintain and update a sound system of internal controls;
• Maintain and update Financial Procedures Manual; and
• Develop a risk management strategy and ensure all adequate insurances are obtained.

Operations
Leads a two member staff team to:

• Provide direction to the Volunteer Program in order to support volunteer recruitment, cultivation, diversity and recognition.
• Oversee the Operations Area by providing guidance on OSHA, Workers’ Comp, office maintenance, reception service, cost reduction, and equipment & supplies purchasing.

Other Functions:

• Represent A&PI Wellness Center in public events, conferences or community activities
• Provide support to programmatic activities
• Other duties as assigned by Executive Director

Minimum Qualifications:

• Bachelor’s degree in Management or Accounting or related field
• Five years public/private/nonprofit experience in leadership and/or as a member of senior management teams
• Strong, demonstrated facilitative leadership skills
• Minimum of three years of experience responsible for aspects of HR management
• Excellent supervisory and coaching skills
• Experience developing, implementing and enforcing policies, procedures and programs
• Experience handling risk management issues, conducting investigations and making recommendations
• Sensitivity to HIV issues, and gender, gender identity, sexual orientation, ethnicity, and language diversity

Preferred Qualifications:

• Master Degree, MBA
• SPHR certification
• Three years experience fiscally managing and negotiating Federal, State and local Public Health contracts

In your cover letter, please submit why this position appeals to you and your salary requirements.

Apply To: DirAdmin@apiwellness.org

Or mail/fax resume and cover letter to HR Administrator at:
730 Polk Street, 4th Floor, San Francisco, CA 94109.  Fax:  (415)292-3404

We offer a comprehensive compensation and benefits package which includes: medical, dental and vision insurance, generous vacation, sick leave and holidays, one-month sabbatical, 403(b) with employer match, flexible work schedule, flex spending account, life insurance, long-term disability, professional development opportunities and more! (Benefits guidelines and eligibility vary based on tenure, employment status and FTE, among other factors.)

Asian & Pacific IslanderWellnessCenter is an equal opportunity employer committed to identifying and developing the skills and leadership of people from diverse backgrounds. Asian & Pacific Islander Wellness Center does not discriminate on the basis of age, ancestry, citizenship status, color, creed, disability status, gender identity, HIV status, marital status, medical condition, national origin, pregnancy, race, religion, sex, sexual orientation, or veteran status.

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